Adding a journal entry
A journal entry is added by clicking [Add] in the journal entries window which is available in tab Accounting under the Ledgers icon.
The form of a journal entry is presented below:
Figure 4 Journal entry form.
Mandatory fields on the form of journal entry:
Number in Ledger – number of a journal entry within a ledger. By clicking on the arrow 
, a list of all ledgers defined in the current accounting period is displayed. The second part of the field, the part after slash (/), is the ordinal number that is entered automatically by the system (see examples 1,2,3).
Center – this is an organizational unit to which the selected journal entry is assigned
Other fields:
Posting Date – document date of registration in the books
Transaction Date – actual date of business event (date of sale in an invoice can be different than the date of issue)
Date of Issue – day on which the accounting document was issued
Note: The system does not allow saving a journal entry which date is earlier than the date of the last document posted in the general ledger.
Number in General Ledger – number of a journal entry in the general ledger. This number is entered automatically by the system. It can be neither entered, nor edited or deleted by the user. Confirmed documents receive respectively the following numbers: 1, 2, 3. Draft documents receive the successive numbers + suffix D (this symbol can be edited in the configuration window)
Document Number – number of a reference document that is associated with given journal entry.
In fields with numbers that are granted automatically by the system, there is the inscription AUTO. Numbers are granted to documents successively.
Example of numbering the documents in ledgers:
Data:
In the system, there are two confirmed documents:
JE00001/2009
JE00003/2009
And two unconfirmed documents:
JE00002/2009
JE00004/2009
The numbers of unconfirmed documents begin with a successive free number after the last number of a confirmed journal entry. If an unconfirmed document already exists, then the following document being added receives a successive number after the last unconfirmed document.
Example 1.
If the user wants to add a document JE00005/2009 with later date than that of the unconfirmed documents, then the system will notify about this and will not allow saving the document with later date than that of any of the unconfirmed documents.
Example 2.
Upon deleting the document JE00002/2009 and confirming the document JE00004/2009, this document receives the first free number after the number of the last confirmed document.
Example 3.
When a new unconfirmed document is generated, it will receive the first free number after the last confirmed document.
Adding a single-sided entry in table
To add an element directly in the list, click the [Add in Table] button. In the elements list, an additional row for entering data will appear. The following fields must be filled in: Account Dr, Account Cr, Amount, Date of Transaction, and optionally VAT Rate and Customer.
This method of entering the accounting data to the system is faster and more comfortable. Such entered element does not have to be saved. The entire document must be saved only.
Figure 5 Adding single-sided entry in table.
In tab Additional, it is possible to select a general entity. In such case, the system will ask whether the selected entity must be updated for all single-sided entries. This function allows saving the time if there are several single-sided entries on one journal entry.
The Attributes and History tabs, as well as buttons from the Attributes and Printouts and Reports button groups are described in the manual Getting started with Comarch ALTUM.