Adding single-sided entry through form
Once the mandatory field on the added journal entry form is filled in, click [Add through Form] in Single-Sided Entry button group.
A single-sided entry form will then be opened:
Figure 6 Adding single-sided entry through form.
The field that is filled in automatically by the system:
No. – this is an ordinal number of a document that appears in the single-sided entries table. It is granted by the system successively and it cannot be neither edited nor deleted by the user
Mandatory fields:
Amount – document monetary value
Account Dr – left, debit side of a book account containing the entries debiting the account
Account Cr – right, credit side of a book account containing the entries crediting the account
Other fields:
Document Number – this number is assigned automatically by the system. It can be neither added, edited, nor deleted by the user. This is a subsequent number of document visible in the single-sided entries list.
Customer – name of a company the accounting document is assigned with. If the user selects a customer in a journal entry form, the same entity is automatically copied to the single-sided entry form
Date of Transaction – actual date of transaction, that is the day on which a purchase or sales transaction was effected
Date of Issue – date of issuing a trade document on the basis of which the entry is being posted
Description – field for providing single-sided entry’s description
VAT Rate – allows for the selection of VAT rate previously defined in the system
After the mandatory fields are filled in, click [Save]. If you do not want to save the single-sided entry form, click [Cancel].
Note: It is possible to add many single-sided entries within one journal entry.
Upon saving the single-sided entry, the user will automatically return to the journal entry form. In the next step, the journal entry must be saved. There are two saving options available:
Save and Confirm – when saved and confirmed, the document becomes binding. Then, it can be neither edited, nor deleted. It can only be canceled by generating a contra entry which will be displayed on the list of journal entries. The reversing document is displayed in red. Contra entry of journal entry can be also saved and confirmed or saved as unconfirmed
Save as Unconfirmed – draft journal entry. Document saved as unconfirmed is not binding. It can be freely edited and deleted
The added journal entry will be displayed on the list of journal entries.