ALTUM

Unposted entry

Before posting a document, the user may preview the entries which will be created by posting the document with a particular posting scheme. This is called an unposted entry. This is a process of previewing single-sided entries which are created as a result of posting given document with a posting scheme. Unposted entry does not make any changes to the document. At this stage, it is possible to change the proposed unposted entry and save it or leave it unsaved.  

Just like in case of posting, unposted entry is generated the same way for each type of document.  Therefore, the entire mechanism will be described only once on the basis of purchase invoice (PI).

The process of generating unposted entry with the use of correct posting scheme is the following:

1.    Mark a document in the list

2.    Click [View Unposted Entries] in the Posting button group

3.    If there is more than one posting scheme defined for a given type of document, a window in which a posting scheme and posting date can be selected will open. In that window, there are two checked parameters:

Figure 45 Preview of the unposted entry process.

4.    In you do not wish to make any changes, post the document by clicking on the button [Post]

5.    If the scheme is correct, you will receive the appropriate message and the form of the journal entry will open automatically

6.    In the opened journal entry form, you can:

       Save the unposted entry by clicking [Save as Unconfirmed] if changes were made to the unposted entry. The further posting operation will be performed according to those changes

       Post the unposted entry by clicking [Save and Post]. Upon posting, you will receive a message about posting of the document. A new entry will appear on the list of journal entries

       Cancel the unposted entry by clicking [Close]. Upon closing, you will return to the list of invoices

       Add a new item on the list by clicking [Add through Form]. In the opened single-sided entry form, fill in the mandatory fields and save the form. You will then automatically return to the unposted entry form

       Edit the item by clicking [Edit]. In the opened single-sided entry form, it is possible to enter changes. After saving the form, you will automatically return to the unposted entry form

       Delete the item by clicking [Delete]. The single-sided entries will be removed from the list

       Change the posting scheme by clicking [Change Posting Scheme]. A list of posting schemes will then be opened

       Delete the modified or added data by clicking on the buttons [Delete User Values]. The system will then restore the original values generated with the scheme.

Figure 46 Unposted entry preview.

The system remembers the called unposted entry. Each following initiation of the posting scheme loads the original unposted entry. If the posting scheme was modified, the option [Change Posting Scheme] must be used.

Figure 47 Information about loading of the previous unposted entry.