First event

 

The First Event functionality is dedicated to the Ukrainian market. It separates sales/purchase invoices from VAT sales/purchase invoices. These documents are registered in the system individually. VAT invoices in the first event functionality contain, additionally, the information about a product. A VAT invoice can be also issued as an advance payment for purchase of a product, that is for part of the ordered product.

 

VAT accounts are divided into two elementary accounts:

ALTUM image001 First event      VAT Purchase Account

ALTUM image001 First event      VAT Sales Account

 

The window menu is divided into five button groups:

ALTUM image001 First event       Accounts with buttons: [Add Subaccount], [Add Account], [Edit], [Delete], [Refresh], [Renumber], [Set As Default]

ALTUM image001 First event       List with buttons: [Add], [Add Correction], [Edit], [Delete], [Confirm], [Cancel Invoice], [Copy], [Refresh]

ALTUM image001 First event       Posting with buttons: [Post], [View Unposted Entries], [Manual Posting], [View Journal Entry]

ALTUM image001 First event       EU VAT Declarations with button: [EU VAT Declarations]

ALTUM image001 First event       Printouts and Reports with buttons: [Printout/Report], [Chart/Analysis]

 

ALTUM image1000 First event

Figure 78 List of VAT accounts.

 

Nonstandard buttons in the first event:

[Set as Default] – allows setting any subaccount as default. Sales and purchase invoices issued in the system are saved to a default account

[Add Plus Correction to Invoice] – allows for the addition of a correction to a confirmed invoice

[Copy] – copies selected invoice

[Confirm] – confirms a draft invoice

[Cancel Invoice] – cancels a confirmed invoice

[View Unposted Entries] – previews a journal entry created by a default posting scheme. It allows the user to post it, change it, and add additional single-sided entries

[Post] – allows posting of VAT invoices with the use of posting schemes

[View Journal Entry] – previews journal entries for posted VAT invoices generated manually and those created out of posted purchase and sales invoices

 

VAT accounts window is divided into three panels:

  1. Accounts Tree – the structure of accounts is presented as tree layout in order to provide  transparency and clarity of displayed data

2.    VAT Invoices – depending on marked account/subaccount, appropriate invoices are displayed in the list

3.    Filter – allows for the specification of parameters filtering the list of VAT invoices

                                                                                                                          

 

VAT accounts tree

 

VAT accounts are by default divided into purchase and sales accounts.

Above the accounts tree, there are quick access buttons which function in the same way as the buttons available in the Accounts button group.

Next to the quick access buttons, there is the parameter Only active which allows the user to filter the VAT accounts with regard to their activity.

 

 

List of VAT invoices

 

The list of VAT invoices displays all the documents registered in the selected account available on the accounts tree.

 

The list can be filtered by typing the searched value in the line above the column header. On the left side of that line, there is the icon ALTUM image841 First event. To filter the list by values, it is necessary to click the checkbox available in the left bottom corner of the list of invoices window.

 

Invoices that are marked on the list can be additionally summed up by clicking on the icon ALTUM image842 First event. The summed up default values are displayed in fields below the columns Dr Amount and Cr Amount. More information regarding the summing-up bar can be found in the manual Getting started with Comarch ALTUM.

 

 

Filter panel

 

The list of VAT invoices can be filtered by opening the filter panel and specifying appropriate values. The filter panel is composed of the following tabs: General, Registration Date, In VAT Declaration, VAT Parameters.

 

ALTUM image960 First event

Figure 79 Filter panel on the list of VAT invoices.

 

 

General – allows filtering the list of invoices for the selected customer/vendor by document status. The available statuses of documents are the following:

ALTUM image001 First event       all

ALTUM image001 First event       unposted

ALTUM image001 First event       posted

Customer/Vendor – allows filtering the documents issued for the selected entity; the field becomes active after clicking the checkbox next to it

 

Registration Date – allows for the selection of date on which the searched documents were registered. Filtering on the basis of the registration date may refer to:

ALTUM image001 First event      particular date – by selecting the values in field: day, month and year

ALTUM image001 First event      period – by specifying the dates beginning and ending an indicated time interval

 

In Tax Return – enables to selection of the period of declaration the searched documents must be included in

 

VAT Parameters – this tab contains VAT parameters and their values. To filter the list of VAT invoices, the checkbox available in the Active column should be checked by the parameters which must be included in the searched invoices

 

The user may also filter the list of VAT invoices by building individual filters using the filter builder – for more information about the filter builder see the manual Getting started with Comarch ALTUM.

 

 

 

First event