ALTUM

Adding VAT invoices in the first event

In order to add a VAT invoice, first it is necessary to select a subaccount in which the invoice must be registered. An invoice is added by clicking [Add] in the List button group. Clicking on that button opens the form of the VAT invoice.

The menu of a VAT invoice form is divided into six button groups:

       VAT Invoice with buttons: [Save], [Confirm], [Confirm and Post], [Cancel], [Refresh], [Source Document], [Cancel Invoice]

       Elements with buttons: [Add], [Add through Form], [Edit], [Delete]

       Printouts and Reports with buttons: [Chart/Analysis], [Printout/Report]

       Attributes with buttons: [Add], [Add Value], [Delete]

       Analytical Description with buttons: [Add Record], [Delete Record], [Refresh Dimensions], [Save], [Confirm], [Generate Default]

       Posting with buttons: [Post], [View Unposted Entries], [Manual Posting], [View Journal Entry]

Figure 82 VAT invoice form in the first event.

Mandatory field:

Document Number – for manually entered invoices, this number is typed by the user and it is a free number

Other fields:

Number – assigned automatically by the system

Vendor – name of a company the VAT invoice is assigned to

Transaction Type – the type of transaction can be selected from among the following options: Domestic, Intra-Community, Non-EU. Transaction type filters the list of VAT parameters to those which were previously assigned to it.

Reference Number – field for entering a reference number

Description – field for additional information concerning VAT invoice

Payment Form – the form of payment in which the invoice will be paid                                                                                                                                                                                                                                                                                                                                

Due Date – expected payment date

days – number of days from the date of registration

Total – total value of an invoice generated from a purchase order

No. – ordinal number assigned automatically by the system

Date of Registration – invoice date of registration in VAT account

Date of Issue – document date of issue

Date of Purchase – purchase date

Date of Receipt – date of receiving the invoice by the user

Subtotal – invoice value before tax

Total – invoice value after tax

Paid – value of the invoice that has been paid

Amount Remaining – value of the invoice that still needs to be paid

Account – name of account the invoice will be saved to. This field in not editable

VAT Parameters – the parameters panel is divided into two columns: 

    Parameter Name – contains the parameters defined for a VAT invoice

    Parameter Value – contains value assigned to given parameter

VAT parameters are defined in the Configuration tab. More information on how to add the parameters can be found in the manual Comarch ALTUM Configuration.

Figure 83 VAT parameters panel in the first event.

In tax return – value in this field can be freely edited only if the tax point value Any had been previously created and selected in the Tax Point field. Normally, this field is not editable. Depending on the tax point value, the value is included in tax return in a given month

After completing the mandatory field, the invoice element must be added. The element can be added:

       Manually (in table)

       Through form

To add an invoice element, VAT rates must first be defined in the system.

Tab Customer or Vendor

This tab contains a vendor’s address information. The name of this tab changes depending on the type of VAT account – the name: Vendor is appropriate for VAT purchase account, whereas the name: Customer for VAT sales account. This data is filled in automatically upon selecting the vendor in tab: General. All information displayed in this tab can be changed or completed, if missing.

By changing it, the data will be updated in the vendor’s files. The system does not allow saving the document without providing complete address data of the selected vendor.

Figure 84 Tab Vendor on VAT invoice form.

Tab Currencies

This tab presents the elements of the VAT invoice, including the currencies and the conversion rate for a given currency if it is different than the system currency.

Tab Associated Documents

In case of invoices entered to an account manually, this tab remains empty.

In case of invoices with the source document in the form of purchase invoice, this tab in not editable. It contains information about all documents associated with given VAT invoice.

Tab Attributes and Analytical Description

For more information on attributes and analytical description see the manual Getting started with Comarch ALTUM.