Adding a transaction
A deposit transaction can be added by clicking [Add Deposit] in the List button group. Clicking on that button opens the form of transaction.
Transaction header
The transaction header is divided into four sections.
The first section is the transaction numerator. In order to identify a cash-bank transaction more easily, one more additional number was introduced and it is built as follows: report number/transaction number in the report.
In the configuration window, there is a parameter Default automatic numbering. If this parameter is checked, a document number in case of automatic cash/bank transactions will be an individual number from the numerator, whereas in case of transactions registered manually it will be a number granter according to the cash/bank transaction numerator, as show the example below:
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Example:
CD/1/01/2009 – entry added directly to a cash register
CW/1/01/2009 – entry added directly to a cash register
CD/2/01/2009 – entry added directly to a cash register
SI/1/01/2009 – entry created automatically for a sales invoice
PI/1/01/2009 – entry created automatically for a purchase invoice
CD/3/01/2009 – entry added directly to a cash register
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With checked parameter Default automatic numbering, all transactions created automatically on the basis of the source documents and those added directly to a cash register are numbered according to the default numeration scheme.
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Example:
CD/1/01/2009 – entry added directly to a cash register
CW/1/01/2009 – entry added directly to a cash register
KP/2/01/2009 – entry added directly to a cash register
KP/3/01/2009 – entry created automatically for a sales invoice
KW/2/01/2009 – entry created automatically for a purchase invoice
KP/4/01/2009 – entry added directly to a cash register
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The second section of the header – Document contains the following data:
Reference Number – in case of automatically added transactions, this is the number of the document a transaction refers to. In case of manually registered transactions, this is any number entered by the user
Date – in case of a manually added transaction, this is the date of that transaction and that date is editable. In case of transactions created from other documents, this is the date of issue of the reference document
The third section called Parameters contains the following data:
Transaction Type – determines the type of a given transaction: revenue or expense
Payment – refers to the status of payments associated with a given transaction. When registering a transaction, it receives one of the two values:
Is subject – selected if transaction must be subject to completion and the current amount of payment is zero, e.g. an invoice with a deferred payment
Is not subject – selected if transaction must not be subject to completion
Balance
Affects
Does not affect
The last section of the header – Value contains the following data:
Currency – determines the currency of transaction
Value – entered manually or with the use of arrows. This field is mandatory
Paid – the amount calculated in the specified currency on the basis of the registered transactions. This field is not editable
To be Paid – the amount calculated as a difference between the value of transaction and the paid amount. This field is not editable
Tab General
Figure 6 Tab General on the form of deposit transaction.
This tab is divided into two panels: Transaction and Entity.
The panel Transaction is composed of the following fields:
Account – allows the selection of the account in which a given transaction will be registered
Payment Form – determines the payment form of transaction. It is selected from the drop-down list of payment forms
Report – to be able to enter a transaction amount, it is necessary to select a report in which the transaction will be registered. Upon the selection of the account, the report field is filled in automatically. If no report is assigned to the selected account, the field remains empty and the button [Add Report], available in the Report button group, becomes active. It allows for the addition of a new report
Item No. – this field is filled in automatically
For – field for entering the name/title of transaction to be able to classify the transaction more easily
Account – selection of an account from the chart of accounts. Clicking on the rubber button removes the account from the chart of accounts. If the entered account does not exist, then checking the parameter Create account will create such account for entity selected in the Customer field
Description – field for providing detailed information regarding a given transaction
The panel Entity is composed of the following fields:
Customer – field for entering the name of entity the payment is assigned to. The entity can be a customer, an employee, an institution or a bank. These options are available under the 
button. Depending on the selected entity type, a corresponding list of entities will be opened (customers, employees, institutions or banks)
Bank Account – number of bank account of the selected entity. The bank account is selected from among all active bank accounts of a given entity
Bank – abbreviation of the bank in which the entity’s bank account is kept. Upon the selection of bank account, the code and the name of the bank is filled in automatically
Tab Entity
Figure 7 Tab Entity on the form of deposit transaction.
This tab contains details of the given entity, such as:
Code
Name
List of address types
Address details
Contacts
More information regarding this tab can be found in the manual Comarch ALTUM Directories under the customer form description.
Tab Payments
Tab Attributes
Detailed information about how to assign attribute values to an object can be found in the manual Comarch ALTUM Configuration.
Tab Analytical Description
More information regarding this tab can be found in the manual Getting started with Comarch ALTUM.
After all the mandatory fields are filled in, it is possible to:
Save the transaction – upon saving, the transaction will appear on the list of transactions. The saved transaction can then be completed or compensated. It can be also posted. For posting of transaction, the buttons from the Posting buttons group are used.
Confirm and post the transaction – transaction is confirmed and posted at the same time with the use of a default posting scheme. If such scheme for transactions is not defined in the system, the transaction will be confirmed and the message informing about unsuccessful posting will be displayed.
Close the transaction – transaction window is closed without saving the entered data. Clicking [Close] opens the message box asking the user whether to close the window without saving changes.