ALTUM

Compensation from the level of cash/bank transactions

In order to compensate a payment from the level of cash/bank transactions, open the list of cash/bank transactions by clicking [C/B Transactions] in the Finances tab. On the list of transactions, edit the completed transaction and go to tab Payments.

Figure 34 Tab Payments.

The tab Payments is composed of two panels.

In the upper panel – Documents to Be Paid, all open payments that are associated with the payer selected in the General tab are displayed.

In case of transaction of revenue type which value is greater than zero, and that of expense type which value is less than zero, all open receivables are displayed in this panel.

In case of transaction of expense type which value is greater than zero, and that of revenue type which value is less than zero, all open payables are displayed in this panel.

The lower panel presents a list of documents from which the document being edited was compensated.

Below the upper panel, there is the parameter Compensations. Checking it displays transactions of the opposite type in the Documents To Be Paid panel. It means that in case of compensating a transaction of revenue type which value is greater than zero and that of expense type which value is less than zero, all the open payables are displayed. In case of compensating a transaction of expense type which value is greater than zero and that of revenue type which value is less than zero, all the open receivables are displayed.

There are two ways in which cash/bank transactions can be compensated from the level of this tab:

1) by clicking on the button [Combine]

In order to compensate a given transaction, in the upper panel, mark an open transaction of the opposite type from which the edited transaction must be compensated and then click [Combine] in the Payment button group. Instead of clicking on that button, you may also double click on the selected receivable/payable. After compensation, the document compensating the given transaction will appear in the lower panel.

In order to remove the compensation, mark the compensated document in the lower panel and click on the button [Remove Completion]. Instead of clicking on that button, you may also double click on the compensated document. The compensation will be removed and the compensated document will appear again in the upper panel on the list of documents to be paid.

Upon compensation, both payments and cash/bank transactions receive the status Applied (or Open in the payment/transaction was not fully compensated).

2) by clicking on the button [Compensate]

In order to compensate a particular transaction, mark the transaction on the list and then click [Compensate]. Clicking on that button opens the list of all open payments. After selecting a proper payment, click on the button [Combine]. Fully compensated payment and transaction receive the status Applied.