Adding a report
A report is added by clicking [Add] in the List button group. Clicking on that button opens a report form which is composed of two tabs: Header and Transactions.
Tab Header
Figure 12 Tab Header in the report form.
Data included in this tab is the following:
Number – report number
Reference Number / Statement Number – this number is freely specified by the user. The name Reference Number appears in cash reports, whereas Statement Number appears in bank reports
Cash Register / Bank Account - account in which a report will be registered. The accounts of cash register type are suggested in cash reports and those of bank type are suggested in bank reports
When adding the first report, it is possible to specify the amount of the report’s beginning balance. When adding the following reports, the amount in the field Beginning will be the ending balance of the previous report.
In case of the reports with non-system currency, changing the balance value of the first report will convert that value to the system value (and from the system value to a foreign value) at the exchange rate for specified for sale. The beginning balance of every other report that will be added to the same account will be inactive. The status of a newly added report is always defined as Open.
The fields: Beginning, Revenues, Expenses, and Ending provide information and are insensitive, except from the situation described above.
Status – specifies the status of the report. Possible options are: Open or Closed.
Opening Date – date and time of creating a report
Closing Date – date and time of closing a report
A specified range of dates cannot coincides with the date range of another report within the same account.
Tab Transactions
Figure 13 Tab Transactions in the report form.
In this tab, there is a list of transactions of a given report and an advanced filter at the bottom.
The list of transactions displays all types of transactions that is deposits and withdrawals. Below is the following information displayed for each transaction:
No. – ordinal number of a transaction on the list
Report Number
Document Number
Document Date
Entity
Revenue – revenue value
Expense – expense value
Currency
For
Account
Transaction Type
From the level of this tab, it is also possible to add transactions directly from the report. The list of transactions is maintained with the buttons available in the C/B Transactions button group and they are the following:
Add Deposit
Add Withdrawal
Edit
Delete
Refresh
Copy
Mark All
Unmark All
Renumber No.
Below the list of transactions, there is a general filter allowing the filtering by:
Document number
Entity (customer/vendor/employee/bank/institution)
Currency
Payment form
Status
Amount
Date
The general filter can be hidden or unhidden by clicking on the buttons 
and 
respectively.
In case of the report assigned to an account kept in a non-system currency, in the Header tab, there will be additional fields available recalculating the beginning and ending values as well as revenues and expenses at the current exchange rate.
Figure 14 Tab Header in the report assigned to an account kept in non-system currency.
If these values cannot be converted to the system currency due to the lack of exchange rate on the report opening day, the user will be informed about it and will be able to determine the value of the exchange rate on that day for the account currency. Comarch ALTUM enables to define the exchange rate both for sale and purchase.
The list of exchange rates for the selected report can be opened from the level of the reports list. That list contains the copies of all the exchange rate values which were used for conversion of the system currency to a foreign currency and the other way around. For example, when saving a report (or a transaction) with a currency account: USD which has the following types of exchange rates defined: FED for purchase and BOA for sale, the system additionally saves the values of exchange rate type for purchase and sale on the report opening day. The list of exchange rates for the selected report can be opened by clicking on the button [View Exchange Rates] available in the Report’s Exchange Rates button group.