Adding a receivable/payable
A payment is added by clicking [Add] in the List buttons group. Clicking on that button opens the payment form.
Figure 16Receivable form.
Receivable document header
Figure 17 Payment header.
The header of receivable is composed of three sections.
The first section Document contains the following data:
Reference Number – in case of automatically added payments, this is the number of the document a given payment refers to. In case of manually registered receivables/payables, this is any number entered by the user
Document Date – in case of a manually added payment, this is the date of that payment and that date is editable. In case of receivables/payables created from other documents, this is the date of issue of the reference document
The second section Parameters contains the following data:
Payment Type – determines the type of a given payment: receivable or payable
Payment – refers to the status of completed documents associated with a given payment. When registering a payment, it receives one of the two values:
Is subject – selected if payment must be subject to completion and the current amount of payment is zero, e.g. an invoice with a deferred payment
Is not subject – selected if payment must not be subject to completion
The last section of the header – Value contains the following data:
Currency – determines the currency of receivable/payable
Value – entered manually or with the use of arrows. This field is mandatory
Paid – the amount calculated in the specified currency on the basis of the registered receivables/payables. This field is not editable
To be Paid – the amount calculated as a difference between the value of receivable/payable and the paid amount. This field is not editable
In case of receivable/payable defined in a non-system currency, the section Value of the header is completed with the conversion rate and it looks as follows:
Figure 18 The header of receivable/payable expressed in non-system currency.
Tab General
Figure 19 Tab General on the form of payment.
Tab General is composed of two panels: Payment and Payer.
The Payment panel contains the following fields:
Due Date – date of effecting payment
Number of Days of Delay – number of days by which the realization of payment can be postponed against due date
Expected Due Date – due date + acceptable delay
Payment Form – specifies the form of effecting the payment. It is selected from the list of payment forms dropped down with the arrow on the right side of this field
Account – account in which a given payment will be registered
Description – field for providing description of the receivable/payable
The Payer panel contains the following data:
Customer – field for entering the name of entity the payment is assigned to. The entity can be a customer, an employee, an institution or a bank. These options are available under the 
button. Depending on the selected entity type, a corresponding list of entities will be opened (customers, employees, institutions or banks)
Bank Account – number of bank account of the selected payer. The bank account is selected from among all active bank accounts of a given payer
Bank – abbreviation of the bank in which the payer’s bank account is kept. Upon the selection of bank account, the code and the name of the bank is filled in automatically
Tab Entity
Figure 20 Tab Entity.
This tab contains details of the given payer, such as:
Code
Name
List of address types
Address details
Contacts
More information regarding this tab can be found in the manual Comarch ALTUM Directories under the customer form description.
TabTransactions
In this tab it is possible to complete a payment from the registered cash-bank transactions.
Figure 21Transactions tab.
This tab is composed of two panels.
In the upper panel – Documents to Be Paid, all unapplied cash-bank transactions that are associated with the payer selected in the General tab are displayed.
Transactions displayed in this panel from the level of the list of receivables are those of revenue type with value greater than zero and those of expense type with value less than zero.
Transactions displayed in this panel from the level of the list of payables are those of expense type with value greater than zero and those of revenue type with value less than zero.
Note: It is not possible to complete receivables/payables which value equals to zero.
Note: The panel Documents to Be Paid does not display the cash-bank transactions with zero value.
Information displayed in the Documents to Be Paid panel is the following:
Document Number
Reference Number
Entity
Amount
To Be Applied
Document Date
Currency
Below the panel, the columns Amount and To Be Applied are summed up. The totals indicate the total of receivables/payables/transactions to be applied by the payer and the total remaining amount to be applied.
Below the panel Documents to Be Paid, there is the parameter Compensations. Checking it displays the payments of the opposite type in the Documents to Be Paid panel. In case of completing receivables, those payments will be the payer’s unapplied payables. In case of completing payables, however, there will be the unapplied receivables against the payer additionally displayed.
The panel at the bottom – Paid Documents presents a list of documents from which the edited document was completed of compensated. Information displayed in this panel is the following:
Document Number
Reference Number
Entity
Amount
To Be Applied
Document Date
Currency
Note: The Documents to Be Paid panel contains only transactions (deposits/withdrawals) and payments of opposite type associated with a given customer/vendor/employee/institution/bank whose payment is being completed.
Note: Both completion and removal of completion between payment and cash-bank transaction is registered in the system at once. The buttons [Save] and [Close] do not affect the registration or lack of registration of the payment completion. Combination of transaction with payment is registered in the database at once regardless of whether we click [Save] or [Close].
More information about payments and compensations can be found in chapter regarding payments and compensations.
Tab Terms
For more information see chapter Terms.
Tab Permissions
More information regarding this tab can be found in the manual Getting started with Comarch ALTUM.
Tab Attributes
Detailed information about how to assign attribute values to an object can be found in the manual Comarch ALTUM Configuration in chapter describing the attributes.
Once the mandatory fields are filled in, the payment can be saved. Upon saving, the payment will appear on the list of payments. The saved payment can then be completed or compensated.