Corrections
All trade and warehouse documents recording sales or purchase transactions can be corrected. Corrected can be quantity or value. Corrected can be only one of these values. Correction of quantity and value for the same document (e.g. return of part of merchandise and decreasing value of the rest) is impossible. Only confirmed documents can be corrected. One document can have several corrections assigned. Next correction relates always to quantity or value after last correction.
It’s possible to correct document only “in minus”. It means that quantity on correction can only be decreased in relation to basic quantity.
Corrections in Comarch ALTUM system can relate to:
- Quantity of sold merchandise, set or service
- Value of sold merchandise, set or service
Note: It is possible to issue many corrections to one document. Each following correction always refers to quantity or value after the last correction
When issuing corrections it is important to remember that:
1. Correction can correct quantity or value of basic document. It’s impossible to issue a correction relating to two or more types of corrections
2. Several corrections can be issued for one document. Each successive correction takes into consideration earlier corrections
Example
E.g. If 10 item were sold with price of 5 PLN and then return of 3 items took place (with price 5 PLN), while issuing next correction the system will know that in result of two previous transactions 7 items were sold with price 5 PLN. Second correction (of any type) will relate only to there 7 items.
3. It’s impossible to issue correction to an unconfirmed or canceled document
4. It’s impossible to issue correction to document which has other unconfirmed correction assigned
5. It’s impossible to correct a correction
6. It’s impossible to correct receipt converted into invoice. In such case invoice has to be corrected
7. It’s impossible to correct warehouse document converted into trade document. In such case trade document has to be corrected
8. Confirmed correction can’t be deleted
Corrections assigned to documents generating payment (e.g. SI, PI) also generate payments. But type of payment generated by correction depends on value of correction:
1. Correction increasing PI value – correction payment “Expense” type
2. Correction decreasing PI value – correction payment „Revenue” type
3. Correction increasing SI value – correction payment „Revenue” type
4. Correction decreasing SI value – correction payment „Expense” type
5. Correction increasing R value – correction for payment of receipt type
6. Correction decreasing R value – correction for payment of release type
These payments behave just like typical payments.
Forms of correction documents are identical to forms of source documents. Corrections are maintained with the same functions like source documents.
In Comarch ALTUM system issuing correction to trade – warehouse document creates connection between these two documents. The system allows user to display both documents: source document and correction on the same list. It means that e.g. quantity corrections assigned to sales invoices are displayed on the list of sales invoices. Corrections (similarly like it’s in case of resources and lots which they contain) are displayed as elements subordinate to source documents.
Example
Purchase invoice was issued: PI/2007//00003 (except this there are also three purchase invoices in the system: PI/2007//00001, PI/2007//00002, PI/2007//00004). PI/2007/00003 had two corrections issued: PIC1, PIC2. The list will look like follows:
PI/2007//00001
PI/2007//00002
PI/2007//00003
o PIC/2007//00001
o PIC/2007//00002
PI/2007//00004
In order to display list of corrections user has to select source document and then click “cross” sign 
next to basic number.
Currency and exchange rate on corrections
Corrections of documents issued in a foreign currency will have the same currency and exchange rate as source document. Exchange rate won’t be changed even when date of correction is different than date of source document, and what follows, payment won’t be updated.