How to generate SI from several SOR (PI from several POR)
Mechanism of generating trade document from warehouse document both for sales invoice and purchase invoice is identical. In order to generate PI from several POR user has to follow this scenario but with different documents lists.
Company makes transactions with one of customers constantly. It was decided that merchandise will be delivered every day to recipient, but SI will be issued at the end of the week, on Friday. Deliveries are confirmed with SOR documents. In this situation user has to:
1. Register each items release from warehouse with SOR document (see scenario: How to create a new SOR in the system currency)
a. 5 SOR documents were issued: SOR/2007/00001 …. SOR/2007/00005
2. Items are released from warehouse constantly – at the moment of issuing SOR document
3. In order to issue sales invoice select on the list proper SOR documents
a. They have to be confirmed
b. They don’t have to concern the same customer nor the same warehouse (purchaser and recipient can be different subjects or have different addresses)
4. Select option [Generate Invoice] from the List buttons group
a. Proper message will inform user about successful finish of generation process
b. If selected SOR were issued for different customers then as many invoices will be generated as many customers there are
c. If selected SOR had different warehouses, but one customer assigned then one SI will be generated (invoice’s items will have different warehouses assigned)
5. New SI will have status Generated
6. New invoice is saved as unconfirmed
a. Its date, form and payment term can be modified
b. Positions coming from converted earlier SOR documents can’t be modified
7. SI settings proposed by the system:
a. Invoice date of issue – it’s a date of conversion (current date)
b. Date of sale – it’s also current date
c. If on SOR documents there was the same item on several positions with the same price – at the moment of conversion the system will sum it up into one element
8. On invoice define payment form and payment term. After its confirmation – on payment plan proper positions will appear