The form of debit memo

 

The form of debit memo is composed of several tabs, but in order to issue a DM, it is sufficient to fill out the tab General.

A new debit memo can be generated by clicking [Add] in the List button group.

 

 

 

Tab General

This tab contains basic information that must be provided in order to generate a debit memo. In case of simple documents which do not require e.g. any specifications regarding values on the documents or the verification of vendor data, providing of information in the subsequent fields is entirely sufficient to issue a debit memo.

 

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Figure 180 Tab General on the form of debit memo.

 

 

 

 

This tab is composed of three panels:

  1. The header where the following information is specified: credit memo number, reference number, vendor, payment form, due date, center, description, dates, debit memo value and status
  2. The curreny panel where the curreny in which a credit memo must be issued is specified. A credit memo can be also issued in a curreny different than the system currency
  3. List of payments with information about the payment arising from the credit memo

 

 

In tab General, there are the following fields:

Number – debit memo number granted according to the applied numeration schemes (see Configuration -> Numerators)

Reference Number

Vendor – details of the vendor a debit memo must be issued for

Payment Form -  payment form assigned to the selected vendor. The paymemt form is retrieved from the vendor form, from tab Trade

Due Date number of days within which the vendor must pay for the document. This date is retrieved from the form of the selected vendor. After selecting the vendor, the due date is calculated along with retrieving the number of days

Center – center to which the user is currently logged in

Document Status – status of the previewed document

Date of Issue – document date of creation

Date of Transaction – transaction registration date

Value – debit memo value

Description – field for additional information regarding the document

 

The list of debit memos can be modified with the use the standard buttons available in the Payments button group (see the manual Getting started with Comarch ALTUM -> Basic rules for working with Comarch ALTUM -> Working with windows -> Buttons). Payments are maintained with the following buttons:

 

ALTUM image361 The form of debit memo

Figure 181 Buttons for maintaining payments available from the level of debit memo.

 

 

Edit – previews the document payment and allows its modification

Combine – combines several payments into one payment

Divide – divides one payment into several, it mainly applies to situation when one payment will be paid in several installments

Refresh – updates the payment list

 

   

 

Tab Vendor

This tab contains a vendor’s address details. Data in this tab is filled out automatically upon selecting a vendor in tab General. All information contained in this tab can be modified by changing the vendor’s address type. It is also possible to complete the missing address information. All changes made in this tab are updated on the vendor form.

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Figure 182 Tab Vendor on the form of debit memo.

 

 

 

Tab Currencies

All information in this tab only provides information and is not editable. Provided information refers to the currencies that are used on a document, together with their exchange rates from a given day.

 

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Figure 183 Tab Currencies on the form debit memo.

 

 

 

Tab Associated Documents

In this tab it is possible to add all documents on the basis of which a debit memo was issued. Documents can be added by clicking [Add] in the Documents button group. After clicking on that button, a list of all available purchase invoices that can be added to the debit memo is opened. Selected documents can be added by clicking on the button [Select] in the Selection  button group. The associated documents are removed by selecting the proper purchase invoices on the list and clicking [Delete] in the Documents button group.

 

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Figure 184 Tab Associated Documents on the form of debit memo.

 

 

       

The form of debit memo