Receipt
Receipt is a trade document, which records retail. Retail means actions connected with sale of items or service provided for end customer. It confirms purchase and is issued by seller owning cash register or fiscal printer, in shape of printout. Receipt contains basic information about item price, calculated taxes and data of seller. It’s a release document, there are no receipt receipts (as opposed to sales and purchase invoice).
Issued receipt generates payment and causes VAT tax to be calculated, what results in creation of record in VAT register.
Depending on status of a document it can cause only reservation of item or decrease warehouse stock.
Receipt is a document very similar to sales invoice. However there are some differences:
- Receipt can be issued (confirmed) without assigned customer (stays Undefined), as opposed to invoices which can’t be saved without complete customer’s data
- Confirmed receipt can be converted to sales invoice, what will cause new unconfirmed document to be generated. SI generated from receipt is marked in column Generated on the list of invoices.
3. Receipt can be issued only in the system currency, as opposite to invoices which can be issued also in foreign currencies. All elements are calculated to the system currency and displayed in the system currency according to current price list and exchange rate. However generated payments can have foreign currencies assigned.
4. Confirmed receipt can be printed many times
5. VAT direction is set to On Total and it is not possible to change that direction
6. The option [Save and Print] is available when issuing a receipt. This option is not available for sales invoices
While issuing a receipt user has to remember about several facts:
- Confirmed receipt can be converted into sales invoice or SOR
- After generating SI from receipt, SOR can’t be generated from the same receipt
- Cancelled receipt can’t be converted into sales invoice
4. Receipt can’t be cancelled if there was SI or SOR already generated from it. If from receipt any other document was generated – first the generated document has to be cancelled then the receipt
A receipt is maintained in the same way as sales invoice, thus it will not be described in details. All calculations on receipt (e.g. VAT table, calculating the values, collecting the items from lots) are made in exactly the same way as it is done on sales invoice.
Rules for converting receipt to sales invoice
To convert a receipt to a sales invoice, select a receipt on the list and then click on the button [SI] from the menu. If the conversion fails, the system will display a proper message given the reason of failure.
1. A receipt can be converted to a sales invoice in the following proportion: one receipt to one sales invoice, many receipts to one sales invoice and one receipt to many sales invoices
2. Unconfirmed and canceled receipts cannot be converted to an invoice or SOR
3. A sales invoice can be generated from a confirmed and printed receipt
4. A receipt can be converted to an invoice only once
5. A receipt cannot be converted partially
6. If only after conversion invoice or SOR is posted – receipt automatically receives status of posted document
7. Receipt connected to invoice can’t be cancelled – invoice has to be canceled first
8. From receipt converted into SI, SOR document can’t be generated, in the opposite case, when from a given receipt SOR document was generated, there is possibility of converting it to sales invoice