ALTUM

Making payment to a sales invoice from the level of the document

There are five different methods for making payment to a document from the level of the trade part of the system:

1. On the list of documents by clicking the button [Pay]
2. On the list of documents by clicking the button [Confirm]
3. On the list of documents by clicking the button [Confirm and Post]
4. On the document by clicking the button [Confirm]
5. On the document by clicking the button [Save and Post]

In Comarch ALTUM, it is possible to make payments to several documents at the same time. To do so, you need to mark the unpaid documents on the list and then click the button [Pay].

After the selection of one of the document payment methods, a list of overpayments is opened. This list is opened only if there are registered deposits received from a payer of the document being paid which are not combined.

Figure 40 Document payment window.

Figure 41 Selection of payment in the document payment window.

In the Payments combo box, there is a list of planned payments for a document divided by the payment forms. This list provides information about the payment form, document number, the value and currency of the planned payment.

In the Open Transactions window, there are all deposits registered in the system received from the payer of the document. The user may complete one of the selected items from the open transactions with the planned payment, by highlighting the transaction and clicking on the button [Combine Transaction]or by double clicking on the open transaction. The completion (association) of transaction can be removed by selecting the transaction in the Combined Transactions panel and clicking on the button [Remove Combination] or double clicking on the selected transaction.

Below is the currency conversion rate which presents the exchange rate by which the payment is converted from foreign currency to the system currency.

At the left bottom part of the window, there are buttons: [Save]and [Close]. Clicking [Close]closes the document as unpaid (if the payer has been granted a credit limit in the appropriate amount) and returns to the list of documents. Clicking [Save]saves the selected settings, and if payment has not been made to the document from this level, opens the cash receipt confirmation window.

Figure 42 Tab Cash in the cash receipt confirmation window.

The Cash Receipt Confirmation window is composed of four tabs which correspond to different forms of payment.

Each tab contains the same elements:

1. List of planned payments in the proper payment form
2. Payer – entity who will pay for an invoice
3. Date of Transaction – date of registering the transaction in the system
4. Account – list of cash or bank registers to select
5. Amount Due – amount to be paid
6. Amount Paid – amount which has been paid

7.    Amount Remaining – amount which the payer still needs to pay, in case if he did not pay the entire amount

8. Effecting payment – unchecking this parameter means that the payer is not making the payment
9. Exchange Rate – conversion rate converting foreign currency into the system currency, in case if the payment currency is different than the system currency.

From the level of this window, it is possible to add a report to the selected account, if an appropriate report does not exist.

In the Cash Receipt Confirmation window, there are the following buttons available:

[Save] – saves the selected settings and registers the payment made to the document

[Close] – closes the cash receipt confirmation window and does not register payment to the document

[Undo]– returns to the previous window with uncombined transactions. This button is greyed out if there are no uncombined transactions of the payer of the document

[Refresh Lists] – refreshes the lists available in the window