Statement of retail sale
The elements of a statement of retail sale are receipts. The statement is created automatically in accordance with the settings configured in the document types directory (see the manual Comarch ALTUM Configuration -> Types of documents) and each confirmed receipt is added to it automatically. The form of a statement of retail sale is composed of several tabs, but in order to properly define the statement, only the General tab needs to be filled in and the receipts need to be added.
A new statement of retail sale is generated by clicking [Add]in the List buttons group.
Tab General
This tab contains basic data which must be provided in order to issue a statement.
Figure 99 Tab General on the form of statement of retail sale.
The tab is composed of three parts:
- the header where the following information is provided: statement number, center, document status, date of issue, and the description
- the Documents panel with the list of receipts/corrections added to the statement in which the range of dates can be specified
- the VAT Summary panel providing the information about the direction and aggregation of VAT and VAT account, as well as the table summarizing the whole statement of retail sale including the information about statement’s subtotal, total and VAT values
Header
The header contains general information about the document:
Number – information displayed in this field depends on the selected type of document (that is on the selected scheme of the numerator – see: Configuration -> Numerators). Depending on the numeration scheme, the number is composed of three to eight sections arranged in the order specified by the user. If the defined numeration scheme contains the Warehouse section (a company has several warehouses), clicking on the arrow next to this section displays a list of all warehouses allowing the selection of the appropriate one. A warehouse can be selected by indicating it on the list (by hovering the left mouse button over it) and then clicking the left mouse button. The symbol (entered when adding the warehouse – see: Configuration -> Numerators) of the selected warehouse will appear in the number.
When issuing a statement of retail sale/correction of retail sale, a successive number appears automatically in the number section. The user may not give an individual number to the next statement/correction by entering it on the keyboard. Once an unconfirmed statement/correction is deleted, the document number is released, i.e. the statement/correction being added receives the number of the deleted statement/correction
Document Status – determines the current status of an opened document. The document may have one of the following statuses:
Initiated – document is being issued and it is not saved in the database yet
Unconfirmed – document is saved as unconfirmed and can be edited
Confirmed – a document is approved and cannot be modified
Canceled – a document is canceled and is not editable
Date of Issue – date when the document was issued
Description – field for providing any additional remarks/comment
Documents
To one statement of retail sale/correction of retail sale it is possible to add many receipts/corrections from the period specified in the header. This part of the form contains a list of all receipts/corrections added to the statement and provides the following information about the documents:
Number – number of the receipt added to the statement
Date of Issue – date of issuing a receipt/correction
Subtotal Value – receipt/correction subtotal value
Total Value – receipt/correction total value
VAT Summary
The VAT summary provides the following information:
VAT Account – determines VAT account in which a statement will be registered upon the confirmation
VAT Direction – determines the method of calculating VAT. The direction is set on a statement of retail sale always to On Total and it is not editable
VAT Aggregation – determines the values from which VAT must be charged. The aggregation is not editable on a statement of retail sale and it is always set to VAT on values total
VAT table presents the summary of the entire statement in the system currency. It may occur that one invoice contains items with different VAT rates. In such case, all values are summed up in the VAT table at VAT rates. In this tab, you can find information about the symbol, VAT rate, subtotal and total values, and the VAT value.
Tab Attributes
Details about how to assign an attribute values to an object can be found in Comarch ALTUM Directories manual, in chapter Assigning attribute value to an object.
Figure 100 Tab Attributes on a statement of retail sale.
Tab Associated Documents
In this tab you can find the documents that are associated with a given statement of retail sale.
Figure 101 Tab Associated Documents on the form of SRS.
The list of associated documents is composed of the following columns:
Number – number of the associated document
Date of Issue – date of generation of the associated documents
Customer/Employee – name of the entity the associated document is issued for
Subtotal Value – subtotal value of the associated document
Total Value – total value of the associated document
Document Type – type of the associated document
Adding receipts/receipt corrections
Receipts/receipt corrections can be added to a document manually (by selecting them from the list) or automatically, that is after selecting an appropriate option available from the level of the document. All receipts/ receipt corrections which fulfill the specified conditions will be added to the document.